We all know setting goals, organizing our projects and making to-do lists is a time-saving (and brain-saving) practice. There are lots of tips and tricks out there to help make the structure, but your projects change, the tech you use changes, and your habits change. So, how often are those to-do lists revamped and how do you make your system more, “you?”
Here are some pointers to run through on how to keep your to-do lists up to date:
1. Take a look at your current organizational system.
2. Assess what works for you and what doesn’t.
Task management is not a one-size-fits-all situation, and that’s totally fine! Instead of thinking about what, “should,” work, think about what does work for you specifically.
If there are softwares, apps or certain kinds of lists that just don’t flow with you, make a note of them. Once you have a list of the stuff that doesn’t work for you, see if there are any common factors so you’ll know what to stay away from and what to aim towards.
Some questions to ask yourself if you’re unsure whether something works for you or not:
3. List 3 pains, and 3 gains.
To help direct your planning, try naming 3 pains and 3 gains.
Pains are anything that you are not loving, the bits that cost you more time than you’d like or the stuff that creates confusion.
Gains are what you’re wanting to see happen, things that would make your life easier and smoother.
4. Schedule a regular revamp.
Get in the swing of checking in on your organization strategies! Set a date in your calendar every quarter to invest some time into saving your task managing energy.
Now that there is a better understanding of what the situation is, here are a few ideas on how to restructure your to-do lists and project management: